Our Medical Spa Appointment Scheduling Software Will Streamline Service Bookings
Running a medical spa requires more than delivering aesthetic treatments. You also need to manage consultations, treatment protocols, licensed providers, and follow-up appointments while maintaining a smooth client experience.
That’s where SetTime’s online appointments scheduler comes in. It streamlines appointment scheduling, automates reminders, and manages cancellations, helping your team stay organized and compliant.
Here’s how our medical spa appointment software works for different medical spa specialists:
- Nurse Practitioners & Physician Assistants: Manage provider-specific schedules for consultations, procedures, and follow-up visits.
- Medical Directors & Supervising Physicians: Oversee multiple providers and treatment types with centralized scheduling visibility.
- Medical Estheticians: Book services like medical-grade facials, chemical peels, and microneedling with proper prep and recovery time.
- Consultation & Assessment Specialists: Allow clients to book initial consultations separately from treatment sessions for safe treatment planning.
- Multi-Provider Medical Spas: Manage licensed staff, treatment rooms, and advanced procedures from one unified scheduling system.
Manage Your Service Smarter with Our Medical Spa Appointment Scheduling Software
Create Your Customizable Online Booking Page:
Make your booking page uniquely reflect your medical spa’s professionalism by choosing your brand colors and adding SEO-friendly details to attract more clients.
Accept Payments & Set Deposits:
Secure your medical spa appointments with deposits. Set deposit amounts for high-demand treatments like botox or laser therapy, define your cancellation policies, and choose who covers processing fees.
Stay Organized with Calendar Sync:
Sync all your medical spa appointments with Google or Apple Calendar to keep your personal and professional schedules aligned. Real-time updates across all devices ensure you’re always on top of your schedule.
Automate Reminders, Notifications, & Follow-Ups:
Reduce no-shows with automatic reminders via email, SMS, or WhatsApp for upcoming medical spa appointments. Customize the timing and content to meet your medical spa’s needs.
Easily Manage Unlimited Staff Members:
Add as many medical professionals as you need, each with personalized calendars showing their services, availability, and working hours. Easily manage your staff’s schedules, even during peak times.
Simplify Recurring & Multi-Service Appointments:
Allow clients to book recurring appointments for ongoing treatments, such as regular laser sessions or facials, or book multiple services in one visit, like botox and dermal fillers.
Create Discounts & Promotions:
Set up promotions for services like botox, facials, or laser hair removal directly through your booking page. These discounts help attract new clients while encouraging repeat visits.
Request Unavailable Times:
Allow clients to request medical spa appointments outside your scheduled hours, such as last-minute facials or urgent treatments. With manual approval, you maintain full control over your spa’s schedule.
Let Your Clients Book Easily with Our Medical Spa Appointment Scheduling Software
What Our Clients Say About Our Medical Spa Appointment Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
Amy Beckett
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Medical Spa Appointment Scheduling Software Helps Your Business Grow
Mobile Scheduling Made Simple:
Medical spa providers can manage and update their appointment schedules anytime through our beauty salon booking software. Perfect for staying organized and accommodating urgent or last-minute bookings on the go.
Share Your Booking Link:
Promote your booking link on Instagram, Facebook, and Google Business Profile. Let clients book directly after discovering your professional medical spa services.
Offer 24/7 Booking Availability:
Clients often browse for spa services after business hours. With SetTime, they can book their appointments when it’s most convenient for them, even if it’s outside of regular hours.
Access Key Reports & Analytics:
Track your most popular services and review staff performance. Use insights to optimize your scheduling, service offerings, and decision-making.
Collect Client Feedback Automatically:
Send post-treatment surveys to gather valuable feedback on your medical spa services. Use positive reviews to attract new clients and improve your services.
Track Expenses & Insights:
Track your medical spa’s expenses for products like skincare, medical-grade supplies, and staff wages. Get detailed insights to help you manage your spa’s finances and optimize spending.
Access on Unlimited Devices:
Manage your medical spa appointments across all devices - phones, tablets, or desktops. With real-time syncing, you can keep everything up-to-date and manage your schedule from anywhere.
Easy Setup for Your Medical Spa Business
1.
Set Up Your Account: Getting started is simple. Create your account in just a few steps and start managing your medical spa efficiently.
2.
Personalize Your Booking Page: Customize your booking page to reflect your medical spa’s brand, set your working hours, and define your payment options for a smooth client experience.
3.
Simplify Booking & Watch Your Business Grow: Allow clients to book their medical spa treatments at their convenience, helping your business grow while offering a seamless experience.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Medical Spa Appointment Scheduling Software: FAQs
SetTime is a powerful scheduling solution for medical aestheticians, injectors, nurse practitioners, physician assistants, and supervising physicians. It allows clients to book consultations, aesthetic treatments, and follow-up appointments while keeping provider schedules and treatment rooms organized.
Yes, SetTime’s medical spa appointment software can manage all types of medical spa appointments, including consultations, injectables, laser treatments, skin rejuvenation procedures, and post-treatment follow-ups. You can customize service durations, add buffer time, and organize treatment-based or recurring appointments.
Absolutely. SetTime works for both solo medical spa practitioners and full medical spa teams. You can add multiple licensed providers, assign individual schedules, manage treatment rooms and devices, and allow each specialist to manage their own appointments from one platform.
Yes, with medical spa appointment scheduling software, you can manage an unlimited number of clients. You can easily view and update customer profiles, appointment history, and upcoming bookings all in one place.
No, medical spa appointment scheduling software allows unlimited scheduling. You don’t have to worry about caps or hidden fees - just reliable booking that adapts as your business grows.
The online booking page allows clients to book appointments 24/7. You can customize the fields to collect the necessary information and make the booking experience as easy as possible for clients.
Yes, you can set deposit amounts for all services. You can also define your cancellation policies and decide who pays the processing fees. This helps secure your bookings and reduces no-shows.
Our scheduling software supports a wide range of beauty businesses. Alongside med spas, it also works well for wellness spas offering multiple treatment types. It’s a natural fit for massage professionals who rely on structured session times, and it supports tanning studios that run quick, time-based appointments throughout the day.
With automated email, SMS, and WhatsApp reminders, clients are reminded of their appointments. You can also manually set reminder messages to fit your spa's needs. These features help reduce no-shows and ensure a full schedule.
Yes, the software includes detailed statistics that track appointments, staff performance, and popular services. You can use this data to grow your business smarter and make informed decisions.
Yes, medical spa appointment scheduling software offers basic customer support, with access to our team for assistance with your questions or any issues that may arise.
