Our Therapy Appointment Software Will Streamline Service Bookings
Managing a therapy practice involves managing multiple client appointments, keeping track of their treatment progress, and ensuring that each session is scheduled properly. With so many tasks at hand, it can be challenging to focus on what you do best - providing compassionate care. That’s where SetTime’s therapy appointment software comes in. Our platform handles everything from appointment bookings to reminders and follow-ups, so you can focus on providing therapy. Clients can book their sessions anytime, and you’ll have an organized, easy-to-follow view of your day, eliminating overbookings or confusion. With SetTime, you’ll have more time to focus on your clients’ well-being, whether you're conducting one-on-one sessions, group therapy, or counseling. Your clients will love the seamless booking experience, and you’ll enjoy a more consistent schedule with fewer missed appointments.
Manage Your Service Smarter with Our Therapy Appointment Software
Create Your Customizable Online Booking Page:
Make your booking page reflect your therapy practice’s warm, welcoming environment. Adjust the colors and add important information like policies and services offered to create a seamless client experience.
Accept Payments & Set Deposits:
Secure your therapy appointments with deposits. Set deposit amounts for high-demand services like therapy sessions, define your cancellation policies, and manage who pays the processing fees.
Stay Organized with Calendar Sync:
Sync all your therapy appointments with Google or Apple Calendar to keep everything organized. View both your personal and professional schedules together, with real-time updates across all devices.
Automate Reminders, Notifications, & Follow-Ups:
Reduce no-shows with automatic reminders via email, SMS, or WhatsApp for upcoming therapy sessions. Customize the timing and messages to fit your practice’s needs.
Easily Manage Unlimited Staff Members:
Add as many therapists or counselors as needed, each with personalized calendars showing their services, availability, and working hours. Easily manage your team’s schedules, even during busy seasons.
Simplify Recurring & Multi-Service Appointments:
Allow clients to schedule recurring appointments for ongoing therapy sessions or book multiple services in one visit, like individual counseling followed by a group therapy session.
Create Discounts & Promotions:
Set up special offers for first-time consultations, discounted therapy packages, or group therapy sessions directly through your booking page. These promotions help attract new clients while encouraging repeat visits.
Request Unavailable Times:
Allow clients to request therapy appointments outside of your regular hours, such as for urgent sessions or follow-up visits. With manual approval, this feature offers flexibility while maintaining control over your schedule.
Let Your Clients Book Easily with Our Therapy Appointment Software
Our Therapy Appointment Software Helps Your Business Grow
Mobile Scheduling Made Simple:
Therapy service providers can manage and update their schedules anytime through our app. Ideal for staying organized and accommodating last-minute appointments or follow-ups on the go.
Share Your Booking Link:
Promote your booking link on your website, Instagram, Facebook, and Google Business Profile. Let clients book directly after discovering your therapy services online.
Offer 24/7 Booking Availability:
Clients often look for therapy services after business hours. With SetTime, they can book their sessions when it’s most convenient for them, even if it’s outside your usual working hours.
Access Key Reports & Analytics:
Track your most popular therapy services and evaluate staff performance. Use insights to optimize scheduling and make informed business decisions.
Collect Client Feedback Automatically:
Send follow-up surveys after appointments to collect valuable client feedback. Use positive reviews to attract new clients and identify areas for service improvement.
Track Expenses & Insights:
Track your therapy practice’s expenses for materials, staff wages, and other overhead costs. Gain financial insights to help you manage your practice’s budget more effectively.
Access on Unlimited Devices:
Manage your therapy appointments across all devices - phones, tablets, or desktops - with real-time syncing, ensuring you’re always up-to-date.
Easy Setup for Your Therapy Business
1.
Set Up Your Account: Getting started is simple. Create your account in a few easy steps and start managing your therapy appointments more efficiently.
2.
Personalize Your Booking Page: Customize your booking page to reflect your therapy practice’s branding, set your schedule, and define your payment options for a seamless client experience.
3.
Simplify Booking & Watch Your Business Grow: Allow clients to book their therapy sessions at their convenience, helping your business grow while providing a seamless experience.
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Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
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Therapy Appointment Software: FAQs
Therapy appointment scheduling software allows you to easily create, manage, and track appointments from anywhere, anytime. Quickly adjust your schedule, manage client preferences, and ensure a smooth flow of sessions throughout your day.
Yes, you can manage an unlimited number of clients. The software lets you easily view and update client profiles, appointment history, and future bookings, all in one place.
No, therapy appointment scheduling software allows unlimited appointments. There are no caps or hidden fees, just reliable scheduling that grows with your practice.
Yes, you can add as many therapists or counselors as needed. Each team member gets a personalized calendar with their working hours, availability, and services offered, making team management easy.
The online booking page allows clients to book their therapy sessions 24/7. You can customize the fields to collect the necessary information, making the booking experience as smooth as possible for clients.
Yes, you can set deposit amounts for all services. You can also define your cancellation policies and decide who pays the processing fees, helping to secure your bookings and reduce no-shows.
With automated email, SMS, and WhatsApp reminders, clients are reminded of their upcoming appointments. You can also manually set reminder messages tailored to your therapy practice’s needs.
Yes, the software includes detailed statistics that track appointments, staff performance, and client behavior. You can use this data to grow your practice and make informed decisions.
Yes, therapy appointment scheduling software offers customer support, with access to our team ready to assist with any questions or issues that arise.
