Our Therapy Appointment Software Will Streamline Service Bookings
Running a therapy practice or working as an independent therapist involves more than providing care. You also need to manage confidential appointments, handle recurring sessions, coordinate schedules, and reduce no-shows, while maintaining a smooth experience for clients.
That’s where SetTime’s online appointment scheduling software comes in. It simplifies appointment scheduling, automates reminders, and manages cancellations, so you can focus on supporting your clients’ well-being.
Here’s how our therapy appointment software works for different therapy specialists:
- Psychologists & Licensed Therapists: Schedule individual therapy, assessments, and follow-up sessions with consistent time slots.
- Psychiatrists: Organize medication management visits alongside therapy or consultation appointments.
- Couples & Family Therapists: Coordinate longer sessions involving multiple participants with flexible scheduling.
- Child & Adolescent Therapists: Book age-appropriate sessions and parent consultations with proper time allocation.
- Group Therapy Facilitators: Manage group session schedules while controlling attendance capacity.
- Multi-Therapist Practices & Clinics: Coordinate multiple therapists, session types, and availability from one centralized scheduling system.
Manage Your Service Smarter with Our Therapy Appointment Software
Create Your Customizable Online Booking Page:
Make your booking page reflect your therapy practice’s warm, welcoming environment. Adjust the colors and add important information like policies and services offered to create a seamless client experience.
Accept Payments & Set Deposits:
Secure your therapy appointments with deposits. Set deposit amounts for high-demand services like therapy sessions, define your cancellation policies, and manage who pays the processing fees.
Stay Organized with Calendar Sync:
Sync all your therapy appointments with Google or Apple Calendar to keep everything organized. View both your personal and professional schedules together, with real-time updates across all devices.
Automate Reminders, Notifications, & Follow-Ups:
Reduce no-shows with automatic reminders via email, SMS, or WhatsApp for upcoming therapy sessions. Customize the timing and messages to fit your practice’s needs.
Easily Manage Unlimited Staff Members:
Add as many therapists or counselors as needed, each with personalized calendars showing their services, availability, and working hours. Easily manage your team’s schedules, even during busy seasons.
Simplify Recurring & Multi-Service Appointments:
Allow clients to schedule recurring appointments for ongoing therapy sessions or book multiple services in one visit, like individual counseling followed by a group therapy session.
Create Discounts & Promotions:
Set up special offers for first-time consultations, discounted therapy packages, or group therapy sessions directly through your booking page. These promotions help attract new clients while encouraging repeat visits.
Request Unavailable Times:
Allow clients to request therapy appointments outside of your regular hours, such as for urgent sessions or follow-up visits. With manual approval, this feature offers flexibility while maintaining control over your schedule.
Let Your Clients Book Easily with Our Therapy Appointment Software
What Our Clients Say About Our Therapy Appointment Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
Amy Beckett
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Therapy Appointment Software Helps Your Business Grow
Mobile Scheduling Made Simple:
Therapy service providers can manage and update their schedules anytime through our healthcare appointment scheduling software. Ideal for staying organized and accommodating last-minute appointments or follow-ups on the go.
Share Your Booking Link:
Promote your booking link on your website, Instagram, Facebook, and Google Business Profile. Let clients book directly after discovering your therapy services online.
Offer 24/7 Booking Availability:
Clients often look for therapy services after business hours. With SetTime, they can book their sessions when it’s most convenient for them, even if it’s outside your usual working hours.
Access Key Reports & Analytics:
Track your most popular therapy services and evaluate staff performance. Use insights to optimize scheduling and make informed business decisions.
Collect Client Feedback Automatically:
Send follow-up surveys after appointments to collect valuable client feedback. Use positive reviews to attract new clients and identify areas for service improvement.
Track Expenses & Insights:
Track your therapy practice’s expenses for materials, staff wages, and other overhead costs. Gain financial insights to help you manage your practice’s budget more effectively.
Access on Unlimited Devices:
Manage your therapy appointments across all devices - phones, tablets, or desktops - with real-time syncing, ensuring you’re always up-to-date.
Easy Setup for Your Therapy Business
1.
Set Up Your Account: Getting started is simple. Create your account in a few easy steps and start managing your therapy appointments more efficiently.
2.
Personalize Your Booking Page: Customize your booking page to reflect your therapy practice’s branding, set your schedule, and define your payment options for a seamless client experience.
3.
Simplify Booking & Watch Your Business Grow: Allow clients to book their therapy sessions at their convenience, helping your business grow while providing a seamless experience.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Therapy Appointment Software: FAQs
SetTime is a reliable scheduling solution for psychologists, counselors, psychiatrists, and licensed therapists. It allows clients to easily book therapy sessions while keeping therapist schedules organized and appointment times consistent.
Yes, SetTime can manage a wide range of therapy appointments, including individual counseling, couples therapy, family sessions, group therapy, assessments, and follow-up visits. You can customize session durations, add buffer time, and manage recurring appointments.
Absolutely. SetTime works for solo therapists and full therapy clinic teams. You can add multiple practitioners, assign individual schedules, manage session types, and allow each therapist to manage their own appointments from one centralized platform.
Yes, you can manage an unlimited number of clients. The software lets you easily view and update client profiles, appointment history, and future bookings, all in one place.
No, therapy appointment scheduling software allows unlimited appointments. There are no caps or hidden fees, just reliable scheduling that grows with your practice.
The online booking page allows clients to book their therapy sessions 24/7. You can customize the fields to collect the necessary information, making the booking experience as smooth as possible for clients.
Yes, you can set deposit amounts for all services. You can also define your cancellation policies and decide who pays the processing fees, helping to secure your bookings and reduce no-shows.
Our scheduling software is perfect for a variety of health and wellness services. Alongside therapy, it’s a great fit for physical therapy practices that require flexible appointment slots. It also works well for counseling services, helping therapists manage client sessions efficiently. Chiropractors can easily schedule adjustments and consultations, and it’s ideal for acupuncture clinics managing patient visits with precision.
With automated email, SMS, and WhatsApp reminders, clients are reminded of their upcoming appointments. You can also manually set reminder messages tailored to your therapy practice’s needs.
Yes, the software includes detailed statistics that track appointments, staff performance, and client behavior. You can use this data to grow your practice and make informed decisions.
Yes, therapy appointment scheduling software offers customer support, with access to our team ready to assist with any questions or issues that arise.
