Our Physical Therapy Scheduling Software Will Streamline Service Bookings
Running a physical therapy clinic or working as a solo physical therapist involves more than delivering rehabilitation care. You also need to manage treatment plans, recurring sessions, therapist availability, and follow-up appointments, while keeping patient flow organized.
That’s where SetTime’s appointment booking software comes in. It simplifies appointment scheduling, automates reminders, and manages cancellations, so your clinic runs efficiently and patients stay on track with their recovery.
Here’s how our physical therapy scheduling software works for different physical therapy specialists:
- Rehabilitation Specialists: Manage appointments for post-surgery recovery, injury rehabilitation, and mobility training.
- Sports Physical Therapists: Organize treatment sessions for athletes, performance recovery, and injury prevention.
- Pediatric Physical Therapists: Book age-appropriate therapy sessions with flexible time allocation.
- Home Visit Physical Therapists: Manage in-home therapy appointments with travel buffers and efficient routing.
- Multi-Therapist Clinics: Coordinate multiple therapists, treatment rooms, and therapy equipment from one centralized scheduling system.
Manage Your Service Smarter with Our Physical Therapy Scheduling Software
Create Your Customizable Online Booking Page:
Make your booking page reflect your physical therapy practice’s professional image by adjusting the colors and adding important information like your policies, treatment options, and availability.
Accept Payments & Set Deposits:
Secure your appointments with deposits. Set deposit amounts for high-demand services, such as initial consultations or specialized therapies, and manage who covers processing fees.
Stay Organized with Calendar Sync:
Sync your physical therapy appointments with Google or Apple Calendar to keep everything in one place. View both your personal and professional schedules together, with real-time updates across all devices.
Automate Reminders, Notifications, & Follow-Ups:
Reduce no-shows with automatic reminders via email, SMS, or WhatsApp for upcoming therapy sessions. Customize the timing and messages to fit your practice’s needs.
Easily Manage Unlimited Staff Members:
Add as many physical therapists as needed, each with personalized calendars showing their services, availability, and working hours. Easily manage your team’s schedules, even during busy periods.
Simplify Recurring & Multi-Service Appointments:
Allow patients to schedule recurring appointments for ongoing rehabilitation or therapy sessions. Clients can also book multiple services in one visit, such as a physical therapy session followed by a wellness consultation.
Create Discounts & Promotions:
Set up special offers for therapy packages, initial consultations, or wellness programs directly on your booking page. These promotions help attract new patients while encouraging repeat visits for your practice.
Request Unavailable Times:
Allow patients to request therapy appointments outside of your regular hours, such as urgent consultations or follow-up visits. With manual approval, you maintain full control over your schedule while offering flexibility.
Let Your Clients Book Easily with Our Physical Therapy Scheduling Software
What Our Clients Say About Our Physical Therapy Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
Amy Beckett
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Physical Therapy Scheduling Software Helps Your Business Grow
Mobile Scheduling Made Simple:
Physical therapy professionals can easily keep track of and adjust their appointment calendars using our appointment scheduling software for healthcare. Perfect for managing last-minute bookings or follow-up visits anytime, even outside regular hours.
Share Your Booking Link:
Promote your booking link on your practice’s website, Instagram, Facebook, and Google Business Profile. Let patients book directly after discovering your physical therapy services online.
Offer 24/7 Booking Availability:
Patients often browse for services after business hours. With SetTime, they can book their physical therapy appointments whenever it’s most convenient for them.
Access Key Reports & Analytics:
Track your most popular therapy services and assess therapist performance. Use these insights to optimize scheduling and make informed business decisions.
Collect Client Feedback Automatically:
Send follow-up surveys after appointments to gather valuable feedback. Use positive reviews to attract new clients and identify areas for service improvement.
Track Expenses & Insights:
Track your physical therapy practice’s expenses for equipment, supplies, and staff wages. Gain detailed financial insights to help you manage your budget effectively and make better decisions.
Access on Unlimited Devices:
Manage your physical therapy appointments from any device - phone, tablet, or desktop - with real-time syncing across all platforms, ensuring you’re always up-to-date.
Easy Setup for Your Physical Therapy Business
1.
Set Up Your Account: Getting started is simple. Create your account in just a few steps and begin managing your therapy appointments more efficiently.
2.
Personalize Your Booking Page: Customize your booking page to reflect your practice’s branding, set your working hours, and define your payment options for a seamless patient experience.
3.
Simplify Booking & Watch Your Business Grow: Allow clients to book their therapy sessions at their convenience, helping your physical therapy business grow while offering a seamless experience.
24/7
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Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Physical Therapy Scheduling Software: FAQs
SetTime is a reliable scheduling solution for physical therapists, rehabilitation specialists, sports therapists, and occupational therapy providers. It allows patients to easily book therapy sessions while keeping therapist schedules and treatment spaces organized.
Yes, SetTime can manage a wide range of physical therapy appointments, including evaluations, rehabilitation sessions, sports therapy, occupational therapy, pediatric therapy, and follow-up visits. You can customize session durations, add buffer time, and manage recurring treatment plans.
Absolutely. SetTime works for solo physical therapists and full physical therapy clinic teams. You can add multiple providers, assign individual schedules, manage treatment rooms and equipment, and allow each specialist to manage their own appointments from one centralized platform.
Yes, you can manage an unlimited number of patients with physical therapy scheduling software. It enables you to access and update patient profiles, appointment histories, and future bookings all in one place.
No, physical therapy scheduling software allows unlimited appointments. You won’t have to worry about caps or hidden fees, just reliable scheduling that adapts as your practice grows.
The online booking page allows patients to book appointments 24/7. You can customize the fields to collect necessary information, making the booking process seamless for clients.
Yes, you can set deposit amounts for all services. You can also define your cancellation policies and decide who covers processing fees, which helps secure bookings and minimize no-shows.
Our scheduling software is perfect for a variety of health and wellness services. Alongside therapy, it’s a great fit for physical therapy practices that require flexible appointment slots. It also works well for counseling services, helping therapists manage client sessions efficiently. Chiropractors can easily schedule adjustments and consultations, and it’s ideal for acupuncture clinics managing patient visits with precision.
With automated reminders via email, SMS, and WhatsApp, patients are reminded of their appointments. You can also manually set reminder messages tailored to your practice’s needs.
Yes, physical therapy scheduling software includes detailed reports that track appointments, patient behavior, and therapist performance, helping you optimize your practice.
Yes, physical therapy scheduling software offers customer support, with access to a team ready to assist with any questions or issues you may encounter.
