Our Personal Trainer Scheduling Software Will Streamline Training Session Bookings
As a personal trainer, your days are packed with back-to-back client sessions, creating customized workout plans, tracking progress, and motivating clients to reach their goals. With so much on your plate, the last thing you need is to waste precious time playing phone tag, sending booking confirmation texts, or manually updating your calendar when clients reschedule. SetTime's personal trainer scheduling software takes the administrative burden off your shoulders. Our intuitive platform handles all aspects of appointment management, from initial booking to reminders and follow-ups, so you can focus on what you do best: helping clients transform their fitness and health. With automated scheduling in place, you'll have more time to expand your knowledge of training techniques, develop new workout programs, or simply give your full attention to each client session. Your clients will appreciate the seamless booking experience, while you'll enjoy a more organized business with fewer no-shows and last-minute cancellations.
Manage Your Training Schedule Smarter with Our Scheduling Software
Create Your Customizable Online Booking Page:
Set up a professional booking page that displays available training sessions, class types, and your expertise, making it easy for clients to reserve the right session.
Accept Payments & Set Deposits:
Secure bookings for private sessions, packages, or high-demand time slots by requiring deposits. Set cancellation rules and manage processing fees without extra effort.
Stay Organized with Calendar Sync:
Sync appointments with Google or Apple Calendar to manage personal sessions, group classes, and client follow-ups in one centralized view.
Automate Reminders, Notifications, & Follow-Ups:
Send automatic reminders via email, SMS, or WhatsApp to reduce missed sessions and keep clients accountable.
Easily Manage Unlimited Staff Members:
Add co-trainers, assistants, or support staff. Each team member has a personalized calendar showing sessions, availability, and assigned clients.
Simplify Recurring & Multi-Session Bookings:
Allow clients to schedule recurring workouts, follow-ups, or multiple sessions in one booking to make long-term training plans easier to manage.
Create Discounts & Promotions:
Offer special rates for package deals, seasonal promotions, or first-time clients directly on your booking page to encourage repeat bookings.
Request Unavailable Times:
Clients can request sessions outside normal hours, like early mornings, evenings, or weekends. Approve manually to maintain flexibility without disrupting your schedule.
Let Your Clients Book Personal Training Sessions Anytime with Our Software
What Our Clients Say About Our Personal Trainer Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Personal Trainer Scheduling Software Helps Your Fitness Business Grow
Mobile Scheduling Made Simple:
Manage appointments from anywhere using the mobile app, perfect for last-minute session updates or client cancellations.
Share Your Booking Link:
Promote your booking link on your website, social media, or fitness platforms, allowing clients to reserve sessions immediately.
Offer 24/7 Booking Availability:
Clients often need flexibility for training. With our software, they can book sessions whenever it works for them, even outside standard hours.
Access Key Reports & Analytics:
Track client attendance, most popular session types, and trainer performance to optimize schedules and grow your business.
Collect Client Feedback Automatically:
Send post-session surveys to clients. Positive feedback builds your reputation, while suggestions help improve your training programs.
Track Expenses & Insights:
Monitor costs for equipment, facility usage, and trainer hours. Use this data to manage budgets and improve profitability.
Access on Unlimited Devices:
Manage sessions across phones, tablets, or desktops with real-time syncing, keeping your schedule up-to-date wherever you are.
Easy Setup for Your Fitness Business
1.
Set Up Your Account: Create an account in minutes and start managing personal training appointments efficiently.
2.
Personalize Your Booking Page: Customize your page with training offerings, session types, operating hours, and payment options for a seamless client experience.
3.
Simplify Scheduling & Watch Your Business Grow: Let clients book personal training sessions at their convenience, improving client satisfaction and helping your business grow.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Personal Trainer Scheduling Software: FAQs
The software allows you to organize, manage, and track training sessions easily. Adjust schedules, handle client requests, and maintain a smooth workflow.
Yes, you can manage unlimited clients. Access profiles, session history, and upcoming appointments all in one place.
No, you can schedule unlimited appointments. The software scales with your business without extra fees or restrictions.
Yes, add co-trainers or assistants. Each staff member gets a personalized calendar showing availability, sessions, and assigned clients.
Clients can schedule personal training sessions 24/7. Customize fields to collect necessary information and simplify booking.
Yes, set deposit amounts for any session and define cancellation policies to secure bookings and reduce no-shows.
Automatic email, SMS, and WhatsApp reminders notify clients of upcoming sessions, reducing missed visits and keeping schedules reliable.
Yes, get detailed reports on appointments, client attendance, and trainer performance to optimize operations.
Yes, customer support is always available to assist with questions or technical issues.
