Our Personal Trainer Scheduling Software Will Streamline Training Session Bookings
Being a personal trainer is about more than workouts and fitness plans. You also have to manage client schedules, session types, payments, and last-minute changes.
That’s where SetTime's online scheduling software comes in. Built for personal trainers and fitness professionals, SetTime simplifies session scheduling, automates reminders, and handles cancellations, so you can focus on helping clients reach their goals.
Manage Your Training Schedule Smarter with Our Scheduling Software
Create Your Customizable Online Booking Page:
Set up a professional booking page that displays available training sessions, class types, and your expertise, making it easy for clients to reserve the right session.
Accept Payments & Set Deposits:
Secure bookings for private sessions, packages, or high-demand time slots by requiring deposits. Set cancellation rules and manage processing fees without extra effort.
Stay Organized with Calendar Sync:
Sync appointments with Google or Apple Calendar to manage personal sessions, group classes, and client follow-ups in one centralized view.
Automate Reminders, Notifications, & Follow-Ups:
Send automatic reminders via email, SMS, or WhatsApp to reduce missed sessions and keep clients accountable.
Easily Manage Unlimited Staff Members:
Add co-trainers, assistants, or support staff. Each team member has a personalized calendar showing sessions, availability, and assigned clients.
Simplify Recurring & Multi-Session Bookings:
Allow clients to schedule recurring workouts, follow-ups, or multiple sessions in one booking to make long-term training plans easier to manage.
Create Discounts & Promotions:
Offer special rates for package deals, seasonal promotions, or first-time clients directly on your booking page to encourage repeat bookings.
Request Unavailable Times:
Clients can request sessions outside normal hours, like early mornings, evenings, or weekends. Approve manually to maintain flexibility without disrupting your schedule.
Let Your Clients Book Personal Training Sessions Anytime with Our Software
What Our Clients Say About Our Personal Trainer Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
Amy Beckett
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Personal Trainer Scheduling Software Helps Your Fitness Business Grow
Mobile Scheduling Made Simple:
Manage appointments from anywhere using our sports scheduling software, perfect for last-minute session updates or client cancellations.
Share Your Booking Link:
Promote your booking link on your website, social media, or fitness platforms, allowing clients to reserve sessions immediately.
Offer 24/7 Booking Availability:
Clients often need flexibility for training. With our software, they can book sessions whenever it works for them, even outside standard hours.
Access Key Reports & Analytics:
Track client attendance, most popular session types, and trainer performance to optimize schedules and grow your business.
Collect Client Feedback Automatically:
Send post-session surveys to clients. Positive feedback builds your reputation, while suggestions help improve your training programs.
Track Expenses & Insights:
Monitor costs for equipment, facility usage, and trainer hours. Use this data to manage budgets and improve profitability.
Access on Unlimited Devices:
Manage sessions across phones, tablets, or desktops with real-time syncing, keeping your schedule up-to-date wherever you are.
Easy Setup for Your Fitness Business
1.
Set Up Your Account: Create an account in minutes and start managing personal training appointments efficiently.
2.
Personalize Your Booking Page: Customize your page with training offerings, session types, operating hours, and payment options for a seamless client experience.
3.
Simplify Scheduling & Watch Your Business Grow: Let clients book personal training sessions at their convenience, improving client satisfaction and helping your business grow.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Personal Trainer Scheduling Software: FAQs
SetTime is an efficient scheduling solution for personal trainers, fitness coaches, and wellness professionals. It lets clients book training sessions online while keeping your availability, session types, and schedules organized.
Yes, SetTime can manage all types of personal training appointments, including one-on-one sessions, group workouts, fitness assessments, online training, and recurring training packages. You can customize session lengths and booking rules.
Absolutely. SetTime works for independent personal trainers and full fitness teams. You can add multiple trainers, set individual availability, and allow each trainer to manage their own schedule from a single dashboard.
Yes, you can manage unlimited clients. Access profiles, session history, and upcoming appointments all in one place.
No, they can schedule unlimited appointments. The software scales with your business without extra fees or restrictions.
Clients can schedule personal training sessions 24/7. Customize fields to collect necessary information and simplify booking.
Yes, set deposit amounts for any session and define cancellation policies to secure bookings and reduce no-shows.
Our scheduling software supports a wide range of fitness services. Besides personal training, it works perfectly for yoga instructors who manage class schedules and private sessions. It’s also ideal for pilates studios coordinating appointments, and it supports gym & fitness centers with flexible member bookings. Additionally, dance studios can use it to schedule lessons, rehearsals, and performances smoothly.
Automatic email, SMS, and WhatsApp reminders notify clients of upcoming sessions, reducing missed visits and keeping schedules reliable.
Yes, get detailed reports on appointments, client attendance, and trainer performance to optimize operations.
Yes, customer support is always available to assist with questions or technical issues.
