Our Fitness Scheduling Software Will Streamline Your Booking Experience
Running a fitness and gym business feels like doing everything all at once. Between managing early morning classes, evening personal training sessions, tracking who's paid and who hasn't, and trying to respond to booking requests at all hours – it's easy to feel like you're spending more time on admin than actually helping clients reach their fitness goals. SetTime's fitness scheduling software helps you with all of these. No more spreadsheets, no more back-and-forth texts about appointment times, no more missed bookings. Whether you're a solo fitness trainer or managing a full gym with multiple staff members, our platform automates the tedious stuff so you can get back to coaching and inspiring your clients. The result? You'll free up hours each week to focus on creating new workout programs, giving clients more attention, and growing your business. Your members get the modern booking experience they expect – seeing your real-time availability, booking from their phones, and receiving automatic reminders. Everyone wins when you can focus on fitness instead of fighting with your calendar.
Manage Your Sessions Smarter with Our Fitness Scheduling Software
Create Your Customizable Online Booking Page:
Build a booking page that highlights your gym classes, personal training, group workouts, and special programs. Add branding and policies to make booking simple and professional.
Accept Payments & Set Deposits:
Secure appointments by requiring deposits for high-demand classes, workshops, or private sessions. Easily manage cancellations and processing fees.
Stay Organized with Calendar Sync:
Sync all gym sessions, personal training, and classes with Google or Apple Calendar. View staff schedules and facility bookings together in real time.
Automate Reminders, Notifications, & Follow-Ups:
Reduce missed workouts with automatic reminders via email, SMS, or WhatsApp. Customize notifications to match your gym’s communication style.
Easily Manage Unlimited Staff Members:
Add trainers, instructors, or support staff. Each team member has a personalized calendar showing class types, availability, and session hours, making it simple to manage a busy fitness facility.
Simplify Recurring & Multi-Class Bookings :
Allow clients to book recurring classes, back-to-back sessions, or multiple services in one visit, like personal training followed by group class participation.
Create Discounts & Promotions:
Offer new member specials, seasonal promotions, or bundled class packages directly on your booking page to attract and retain clients.
Request Unavailable Times:
Clients can request sessions outside regular hours, such as early morning, late evening, or weekend workouts. Approve manually to maintain control while offering flexibility.
Let Your Clients Book Fitness and Gym Sessions Anytime with Our Software
What Our Clients Say About Our Fitness and Gym Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Software Helps Your Fitness Business Grow
Mobile Scheduling Made Simple:
Update and manage classes, personal training sessions, and gym bookings from anywhere with our mobile app, perfect for last-minute changes or on-the-go adjustments.
Share Your Booking Link:
Promote your link on your website, social media, and Google Business Profile so clients can schedule workouts immediately after discovering your gym.
Offer 24/7 Booking Availability:
Clients often want to book workouts or classes outside normal business hours. With our fitness and gym booking software, they can book sessions anytime, providing convenience and flexibility.
Access Key Reports & Analytics:
Track class attendance, popular training programs, and staff performance. Use insights to optimize scheduling and improve client satisfaction.
Collect Client Feedback Automatically:
Send post-session surveys to gather client opinions. Positive feedback helps attract new clients, while suggestions help refine programs and classes.
Track Expenses & Insights:
Monitor costs for trainers, equipment, and operational overheads. Use insights to manage budgets and maximize gym profitability.
Access on Unlimited Devices:
Manage bookings across phones, tablets, or desktops with real-time syncing, keeping your gym or fitness center’s schedule up-to-date everywhere.
Easy Setup for Your Fitness Business
1.
Set Up Your Account: Create an account in minutes and start managing gym and class appointments efficiently.
2.
Personalize Your Booking Page: Customize your page with branding, class types, working hours, and payment options for a smooth client experience.
3.
Simplify Scheduling & Watch Your Business Grow: Let clients book gym sessions and fitness classes at their convenience, helping your business thrive while providing a hassle-free experience.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Fitness and Gym Scheduling Software: FAQs
The software allows you to organize, manage, and track all classes, personal training, and facility bookings easily. Quickly adjust schedules, handle client requests, and maintain smooth operations.
Yes, manage unlimited members and clients. Access profiles, class attendance history, and upcoming sessions all in one place.
No, schedule unlimited classes, sessions, and bookings. The software scales with your business without extra fees or restrictions.
Yes, add trainers, instructors, or support staff. Each gets a personalized calendar with working hours, availability, and services offered.
Clients can schedule fitness sessions or gym classes 24/7. Customize fields to collect necessary information and make booking smooth and simple.
Yes, set deposit amounts for any class, session, or workshop and define cancellation policies to secure bookings and reduce no-shows.
Automatic email, SMS, and WhatsApp reminders notify clients of upcoming classes and sessions, keeping attendance high.
Yes, get detailed reports on classes, client participation, and staff performance to make informed decisions.
Yes, customer support is always ready to assist with any questions or technical issues.
