Our Fitness Scheduling Software Will Streamline Your Booking Experience
Running a gym or fitness business involves more than equipment and workouts. You also need to manage class schedules, trainer availability, memberships, and last-minute changes, while keeping everything running smoothly.
That’s where SetTime’s online scheduling system comes in. Built for gyms and fitness professionals, SetTime simplifies scheduling, automates reminders, and manages cancellations, so you can focus on helping members reach their goals.
Here’s how our gym & fitness scheduling software works for different people:
- Gym Owners & Managers: Manage class schedules, trainers, and member bookings from one platform.
- Personal Trainers: Schedule one-on-one training sessions, assessments, and progress check-ins.
Manage Your Sessions Smarter with Our Fitness Scheduling Software
Create Your Customizable Online Booking Page:
Build a booking page that highlights your gym classes, personal training, group workouts, and special programs. Add branding and policies to make booking simple and professional.
Accept Payments & Set Deposits:
Secure appointments by requiring deposits for high-demand classes, workshops, or private sessions. Easily manage cancellations and processing fees.
Stay Organized with Calendar Sync:
Sync all gym sessions, personal training, and classes with Google or Apple Calendar. View staff schedules and facility bookings together in real time.
Automate Reminders, Notifications, & Follow-Ups:
Reduce missed workouts with automatic reminders via email, SMS, or WhatsApp. Customize notifications to match your gym’s communication style.
Easily Manage Unlimited Staff Members:
Add trainers, instructors, or support staff. Each team member has a personalized calendar showing class types, availability, and session hours, making it simple to manage a busy fitness facility.
Simplify Recurring & Multi-Class Bookings :
Allow clients to book recurring classes, back-to-back sessions, or multiple services in one visit, like personal training followed by group class participation.
Create Discounts & Promotions:
Offer new member specials, seasonal promotions, or bundled class packages directly on your booking page to attract and retain clients.
Request Unavailable Times:
Clients can request sessions outside regular hours, such as early morning, late evening, or weekend workouts. Approve manually to maintain control while offering flexibility.
Let Your Clients Book Fitness and Gym Sessions Anytime with Our Software
What Our Clients Say About Our Fitness and Gym Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
Amy Beckett
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Software Helps Your Fitness Business Grow
Mobile Scheduling Made Simple:
Update and manage classes, personal training sessions, and gym bookings from anywhere with our free online sports booking system, perfect for last-minute changes or on-the-go adjustments.
Share Your Booking Link:
Promote your link on your website, social media, and Google Business Profile so clients can schedule workouts immediately after discovering your gym.
Offer 24/7 Booking Availability:
Clients often want to book workouts or classes outside normal business hours. With our fitness and gym booking software, they can book sessions anytime, providing convenience and flexibility.
Access Key Reports & Analytics:
Track class attendance, popular training programs, and staff performance. Use insights to optimize scheduling and improve client satisfaction.
Collect Client Feedback Automatically:
Send post-session surveys to gather client opinions. Positive feedback helps attract new clients, while suggestions help refine programs and classes.
Track Expenses & Insights:
Monitor costs for trainers, equipment, and operational overheads. Use insights to manage budgets and maximize gym profitability.
Access on Unlimited Devices:
Manage bookings across phones, tablets, or desktops with real-time syncing, keeping your gym or fitness center’s schedule up-to-date everywhere.
Easy Setup for Your Fitness Business
1.
Set Up Your Account: Create an account in minutes and start managing gym and class appointments efficiently.
2.
Personalize Your Booking Page: Customize your page with branding, class types, working hours, and payment options for a smooth client experience.
3.
Simplify Scheduling & Watch Your Business Grow: Let clients book gym sessions and fitness classes at their convenience, helping your business thrive while providing a hassle-free experience.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Fitness and Gym Scheduling Software: FAQs
SetTime is a powerful scheduling solution for gyms, trainers, and fitness studios. It allows members to book sessions online while keeping trainer availability, class capacity, and schedules organized.
Yes, SetTime can manage all types of fitness appointments, including personal training and workshops. You can customize session lengths, capacity limits, and booking rules.
Absolutely. SetTime works for solo trainers and full gym teams. You can add multiple trainers, set individual schedules, manage classes, and allow each trainer to manage their own bookings from one centralized platform.
Yes, manage unlimited members and clients. Access profiles, class attendance history, and upcoming sessions all in one place.
No, they can schedule unlimited classes, sessions, and bookings. The software scales with your business without extra fees or restrictions.
Clients can schedule fitness sessions or gym classes 24/7. Customize fields to collect necessary information and make booking smooth and simple.
Yes, set deposit amounts for any class, session, or workshop and define cancellation policies to secure bookings and reduce no-shows.
Our scheduling software supports a wide range of sports services. Alongside gym & fitness centers, it works well for personal trainers managing individual training sessions. It’s also perfect for pilates instructors scheduling one-on-one appointments, and it’s a great fit for yoga studios that need to organize private sessions. Additionally, dance studios can rely on our software to schedule lessons and rehearsals with ease.
Automatic email, SMS, and WhatsApp reminders notify clients of upcoming classes and sessions, keeping attendance high.
Yes, get detailed reports on classes, client participation, and staff performance to make informed decisions.
Yes, customer support is always ready to assist with any questions or technical issues.
