Our Counseling Scheduling Software Will Streamline Service Bookings
Running a counseling practice or working as an independent counselor involves more than supporting clients through life’s challenges. You also need to manage confidential appointments, recurring sessions, practitioner availability, and last-minute changes, while maintaining a smooth client experience.
That’s where SetTime’s appointment scheduling system comes in. It simplifies appointment scheduling, automates reminders, and manages cancellations, so you can focus on helping clients move forward.
Here’s how our counseling scheduling software works for different counseling specialists:
- Mental Health Counselors: Schedule individual counseling sessions, assessments, and follow-up visits with consistent time slots.
- School & Youth Counselors: Manage student sessions, intake appointments, and ongoing support meetings.
- Marriage & Relationship Counselors: Coordinate longer sessions involving couples or multiple participants.
- Family Counselors: Organize multi-client sessions while ensuring proper time allocation.
- Substance Abuse Counselors: Manage structured, recurring counseling sessions tied to treatment programs.
- Multi-Counselor Practices: Coordinate multiple counselors, session types, and availability from one centralized scheduling system.
Manage Your Service Smarter with Our Counseling Scheduling Software
Create Your Customizable Online Booking Page:
Make your booking page reflect your counseling practice’s compassionate and professional environment. Customize colors and add important details like your policies, session options, and office hours.
Accept Payments & Set Deposits:
Secure your counseling appointments with deposits. Set deposit amounts for high-demand services like initial consultations or therapy sessions, define your cancellation policies, and manage who pays processing fees.
Stay Organized with Calendar Sync:
Sync all your counseling appointments with Google or Apple Calendar to stay organized. View both your personal and professional schedules together, with real-time updates across all devices.
Automate Reminders, Notifications, & Follow-Ups:
Reduce no-shows with automatic reminders via email, SMS, or WhatsApp for upcoming counseling sessions. Customize the timing and messages to suit your practice’s needs.
Easily Manage Unlimited Staff Members:
Add as many counselors or therapists as needed, each with personalized calendars showing their services, availability, and working hours. Easily manage your team’s schedules, even during peak therapy seasons.
Simplify Recurring & Multi-Service Appointments:
Allow clients to schedule recurring appointments for ongoing therapy or book multiple services in one visit, such as individual therapy followed by a consultation or group session.
Create Discounts & Promotions:
Set up special offers for new clients or discounted therapy packages directly on your booking page. These promotions help attract new clients while encouraging repeat visits for your counseling services.
Request Unavailable Times:
Allow clients to request counseling appointments outside your regular hours, such as for urgent consultations or evening sessions. With manual approval, you maintain control over your schedule while offering flexibility.
Let Your Clients Book Easily with Our Counseling Scheduling Software
What Our Clients Say About Our Counseling Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
Amy Beckett
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Counseling Scheduling Software Helps Your Business Grow
Mobile Scheduling Made Simple:
Counselors can conveniently organize and adjust their appointment calendars using our healthcare appointment scheduling app. Perfect for managing last-minute sessions or follow-ups anytime, including outside of normal business hours.
Share Your Booking Link:
Promote your booking link on your website, Instagram, Facebook, and Google Business Profile. Let clients book directly after discovering your services online.
Offer 24/7 Booking Availability:
Clients often browse for therapy services outside of office hours. With SetTime, they can book their counseling sessions whenever it’s most convenient for them.
Access Key Reports & Analytics:
Track your most popular therapy services and assess staff performance. Use these insights to optimize scheduling and make informed business decisions.
Collect Client Feedback Automatically:
Send follow-up surveys after sessions to gather valuable client feedback. Use positive reviews to attract new clients and identify areas for improvement.
Track Expenses & Insights:
Track your counseling practice’s expenses for materials, office supplies, and staff wages. Gain detailed financial insights to help you manage your budget effectively.
Access on Unlimited Devices:
Manage your counseling appointments from any device - phone, tablet, or desktop - with real-time syncing across all platforms, ensuring you’re always up-to-date.
Easy Setup for Your Counseling Business
1.
Set Up Your Account: Getting started is simple. Create your account in just a few easy steps and begin managing your counseling appointments with ease.
2.
Personalize Your Booking Page: Customize your booking page to reflect your counseling practice’s branding, set your working hours, and define your payment options for a seamless client experience.
3.
Simplify Booking & Watch Your Business Grow: Allow clients to book their counseling appointments at their convenience, helping your business grow while offering a seamless experience.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Counseling Scheduling Software: FAQs
SetTime is a reliable scheduling solution for mental health counselors, school counselors, relationship therapists, and life coaches. It allows clients to easily book counseling sessions while keeping counselor schedules organized and confidential.
Yes, SetTime can manage a wide range of counseling appointments, including individual counseling, couples and family sessions, youth counseling, substance abuse programs, and follow-up visits. You can customize session durations, add buffer time, and manage recurring appointments.
Absolutely. SetTime works for solo counselors and full counseling practice teams. You can add multiple practitioners, assign individual schedules, manage session types, and allow each counselor to manage their own appointments from one centralized platform.
Yes, you can manage an unlimited number of clients. The software lets you easily view and update client profiles, appointment history, and upcoming bookings all in one place.
No, counseling scheduling software allows unlimited appointments. There are no caps or hidden fees, just reliable scheduling that adapts as your business grows.
The online booking page allows clients to book counseling sessions 24/7. You can customize the fields to collect necessary information and make the booking process as smooth as possible for clients.
Yes, you can set deposit amounts for all services. You can also define your cancellation policies and decide who pays processing fees to secure bookings and reduce no-shows.
Our scheduling software is ideal for a range of health services. In addition to counseling, it works well for therapy practices that need to schedule regular sessions. It’s also a great fit for vaccination clinics managing appointments efficiently, and it helps acupuncture clinics with precise booking for treatments. Dermatology offices can also use it to streamline patient consultations and skin care sessions.
With automated email, SMS, and WhatsApp reminders, clients are reminded of their appointments. You can also manually set reminder messages tailored to your practice’s needs.
Yes, counseling scheduling software includes detailed statistics that track appointments, client behavior, and staff performance, helping you optimize your practice.
Yes, counseling scheduling software offers customer support, with access to our team ready to assist with any questions or issues you may encounter.
