Our Counseling Scheduling Software Will Streamline Service Bookings
Managing a counseling practice involves organizing numerous client appointments, maintaining confidential client records, and ensuring that each session is scheduled according to the therapeutic needs of the individual. Between cancellations and rescheduling, it can be difficult to focus on providing the care that your clients need. SetTime’s counseling scheduling software helps reduce this stress. Our platform automates the entire scheduling process, from appointment bookings to reminders and follow-ups, so you can focus on providing therapy. Clients can book their sessions at any time, and you’ll have an easy-to-navigate, organized view of your day, preventing overbookings and confusion. With SetTime, you’ll have more time to focus on delivering therapeutic care, whether it’s for individual counseling, couples therapy, or group sessions. Your clients will appreciate the smooth booking experience, and you’ll enjoy a more consistent schedule with fewer missed appointments.
Manage Your Service Smarter with Our Counseling Scheduling Software
Create Your Customizable Online Booking Page:
Make your booking page reflect your counseling practice’s compassionate and professional environment. Customize colors and add important details like your policies, session options, and office hours.
Accept Payments & Set Deposits:
Secure your counseling appointments with deposits. Set deposit amounts for high-demand services like initial consultations or therapy sessions, define your cancellation policies, and manage who pays processing fees.
Stay Organized with Calendar Sync:
Sync all your counseling appointments with Google or Apple Calendar to stay organized. View both your personal and professional schedules together, with real-time updates across all devices.
Automate Reminders, Notifications, & Follow-Ups:
Reduce no-shows with automatic reminders via email, SMS, or WhatsApp for upcoming counseling sessions. Customize the timing and messages to suit your practice’s needs.
Easily Manage Unlimited Staff Members:
Add as many counselors or therapists as needed, each with personalized calendars showing their services, availability, and working hours. Easily manage your team’s schedules, even during peak therapy seasons.
Simplify Recurring & Multi-Service Appointments:
Allow clients to schedule recurring appointments for ongoing therapy or book multiple services in one visit, such as individual therapy followed by a consultation or group session.
Create Discounts & Promotions:
Set up special offers for new clients or discounted therapy packages directly on your booking page. These promotions help attract new clients while encouraging repeat visits for your counseling services.
Request Unavailable Times:
Allow clients to request counseling appointments outside your regular hours, such as for urgent consultations or evening sessions. With manual approval, you maintain control over your schedule while offering flexibility.
Let Your Clients Book Easily with Our Counseling Scheduling Software
Our Counseling Scheduling Software Helps Your Business Grow
Mobile Scheduling Made Simple:
Counselors can conveniently organize and adjust their appointment calendars using our app. Perfect for managing last-minute sessions or follow-ups anytime, including outside of normal business hours.
Share Your Booking Link:
Promote your booking link on your website, Instagram, Facebook, and Google Business Profile. Let clients book directly after discovering your services online.
Offer 24/7 Booking Availability:
Clients often browse for therapy services outside of office hours. With SetTime, they can book their counseling sessions whenever it’s most convenient for them.
Access Key Reports & Analytics:
Track your most popular therapy services and assess staff performance. Use these insights to optimize scheduling and make informed business decisions.
Collect Client Feedback Automatically:
Send follow-up surveys after sessions to gather valuable client feedback. Use positive reviews to attract new clients and identify areas for improvement.
Track Expenses & Insights:
Track your counseling practice’s expenses for materials, office supplies, and staff wages. Gain detailed financial insights to help you manage your budget effectively.
Access on Unlimited Devices:
Manage your counseling appointments from any device - phone, tablet, or desktop - with real-time syncing across all platforms, ensuring you’re always up-to-date.
Easy Setup for Your Counseling Business
1.
Set Up Your Account: Getting started is simple. Create your account in just a few easy steps and begin managing your counseling appointments with ease.
2.
Personalize Your Booking Page: Customize your booking page to reflect your counseling practice’s branding, set your working hours, and define your payment options for a seamless client experience.
3.
Simplify Booking & Watch Your Business Grow: Allow clients to book their counseling appointments at their convenience, helping your business grow while offering a seamless experience.
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Counseling Scheduling Software: FAQs
Counseling scheduling software allows you to easily create, manage, and track appointments from anywhere, anytime. You can quickly adjust your schedule, manage client preferences, and ensure smooth operation throughout the day.
Yes, you can manage an unlimited number of clients. The software lets you easily view and update client profiles, appointment history, and upcoming bookings all in one place.
No, counseling scheduling software allows unlimited appointments. There are no caps or hidden fees, just reliable scheduling that adapts as your business grows.
Yes, you can add as many counselors or therapists as needed. Each team member gets a personalized calendar with their working hours, availability, and services offered, making it easy to manage even the busiest counseling practice.
The online booking page allows clients to book counseling sessions 24/7. You can customize the fields to collect necessary information and make the booking process as smooth as possible for clients.
Yes, you can set deposit amounts for all services. You can also define your cancellation policies and decide who pays processing fees to secure bookings and reduce no-shows.
With automated email, SMS, and WhatsApp reminders, clients are reminded of their appointments. You can also manually set reminder messages tailored to your practice’s needs.
Yes, counseling scheduling software includes detailed statistics that track appointments, client behavior, and staff performance, helping you optimize your practice.
Yes, counseling scheduling software offers customer support, with access to our team ready to assist with any questions or issues you may encounter.
