Our Baseball Scheduling Software Will Streamline Appointments
As a baseball facility owner or coach, your day can quickly fill up with managing field time, private training sessions, and handling constant scheduling requests. SetTime’s baseball scheduling software helps you stay organized by showing real-time availability and letting players book directly, no mix-ups, no back-and-forth messages, and no double-bookings. For Field Management (Clubs, Facilities): The baseball scheduling software displays live field availability, so teams and players only see the open slots that are actually free. Once a baseball field is booked, that time is locked and removed from view, preventing overlaps or scheduling conflicts. You can set field hours, send automatic reminders, and keep notes about each player. Everything stays synced with your calendar, so you always know which baseball fields are booked and who’s using them. For Private Lessons (Coaches, Trainers): Private coaching is about your time and focus, not just access to the field. Clients can see only your available baseball lesson hours, and once they book, that slot is exclusively theirs. You can define session lengths (30/45/60 minutes), set deposits, automate reminders, and keep progress notes for each player. It keeps your coaching schedule organized, gives players a professional booking experience, and helps you focus on developing their skills instead of managing your calendar.
Manage Your Baseball Program Smarter with Our Scheduling Software
Create Your Customizable Online Booking Page:
Build a booking page displaying available fields and private lesson times. Include team branding and league rules to present a professional appearance.
Accept Payments & Set Deposits:
Secure high-demand baseball fields or private lessons by requiring deposits. Set cancellation policies and manage fees easily for registration and special events.
Stay Organized with Calendar Sync:
Sync all practices, games, and events with Google or Apple Calendar. Track multiple teams, coaches, and fields with real-time updates across devices.
Automate Reminders, Notifications, & Follow-Ups:
Reduce no-shows by automatically sending email, SMS, or WhatsApp reminders for games and lessons.
Easily Manage Unlimited Staff Members:
Add baseball coaches, assistant coaches, and team managers. Each gets a personalized calendar showing availability, assigned fields and lessons, making staff management simple during busy game days.
Simplify Recurring & Multi-Event Bookings:
Allow players to register for recurring practices and games in a single step, ensuring consistent attendance and efficient scheduling.
Create Discounts & Promotions:
Offer early-bird registration discounts, seasonal promotions, or team packages directly on your booking page to attract players and encourage participation.
Request Unavailable Times :
Players can request practices or games outside normal hours, such as weekend tournaments or evening sessions. Approve manually to maintain control while offering flexibility.
Let Your Teams Book Private Baseball Lessons and Games Anytime with Our Software
What Our Clients Say About Our Baseball Scheduling Software
Seamless integration with Google Calendar, timely reminders, and customization options make it a game-changer.
David Karapetyan
★★★★★
July 26, 2023
This app is exceptional. I am able to manage my appointments, remind and thank customers and also keep track of my income.
Keida Pierre
★★★★★
February 2, 2025
Well designed and easy to use. both for Operator and Client. Very reliable .
Boom Getouttheway
★★★★★
April 1, 2025
This is a great scheduling app and easy to use. The support is awesome!
★★★★★
February 12, 2025
Love this app. helps me keep all of my appointments in one place. user friendly and love that it's free.
Erin Rains
★★★★★
February 10, 2025
I highly recommend this, use, and see how it can be convenient.
Nelli Avagyan
★★★★★
July 2, 2023
Our Baseball Scheduling Software Helps Your Program Grow
Mobile Scheduling Made Simple:
Manage and update team schedules, lessons, and games from anywhere using our mobile app, perfect for last-minute changes or rescheduled matches.
Share Your Booking Link:
Promote your booking link on your website, social media, and league pages so players and teams can schedule practices and games immediately.
Offer 24/7 Booking Availability:
Baseball players and teams often need to reserve fields or private lessons outside normal hours. With our software, bookings are possible anytime, including evenings and weekends.
Access Key Reports & Analytics:
Track field usage, game attendance, practice participation, and coach activity. Use insights to optimize schedules and improve overall program management.
Collect Player Feedback Automatically:
Send post-practice or post-game surveys to gather player and parent feedback. Positive reviews attract new participants, while insights help enhance programs.
Track Expenses & Insights:
Monitor costs for field rentals, equipment, and coaching staff. Use insights to manage budgets and maintain program profitability.
Access on Unlimited Devices:
Manage bookings across phones, tablets, or desktops with real-time syncing, keeping your baseball program organized wherever you are.
Easy Setup for Your Baseball Program
1.
Set Up Your Account: Create an account in minutes and start managing lessons and games efficiently.
2.
Personalize Your Booking Page: Customize your page with fields, team schedules, event types, and payment options for a smooth player experience.
3.
Simplify Booking & Watch Your Program Grow: Let teams and players schedule private lessons and field times at their convenience, helping your program grow while providing a hassle-free experience.
24/7
We’ve Got You
Our live chat team is here for you 24/7, ready to help you and your clients whenever you need it.
- ✓ Loads of easy-to-follow video tutorials
- ✓ Real-time chat with friendly experts
- ✓ Trusted by hundreds of happy customers
Baseball Scheduling Software: FAQs
The software allows you to organize, manage, and track all lessons and games. Quickly adjust schedules, handle player or team requests, and maintain smooth operations.
Yes, you can manage unlimited players and teams. Access profiles, booking history, and upcoming sessions all in one place.
No, they can schedule unlimited practices, games, and tournaments. The software grows with your program without extra fees or restrictions.
Yes, add coaches, assistant coaches, and team managers. Each gets a personalized calendar with working hours, availability, and assigned sessions.
Players can schedule private lessons and games 24/7. Customize fields to collect necessary information and make booking simple.
Yes, set deposit amounts for any booking and define cancellation policies to secure reservations and reduce no-shows.
Automatic email, SMS, and WhatsApp reminders notify players and teams of upcoming sessions, keeping attendance high and schedules reliable.
Yes, get detailed reports on field usage, session attendance, and coaching performance to optimize operations.
Yes, customer support is always available to assist with any questions or technical issues.
